Moving Your Business: Preparation Tips to Minimise Your Downtime Big TimePosted on 15 November, 2017 in
Moving a business can be both stressful and costly. The move itself costs money. The downtime in your business costs you even more cash in profits. The extended period of downtime is often the biggest challenge in the move of a business because you are also losing productivity during that time. You have to close your doors and focus all your attention on packing everything up, rather than focusing on your customers and your next moneymaker.
Preparation Before the Move
Spending time preparing for the move prior to the big day can save you a lot of time and money. Here are a few things you can do before the move to help speed the process up:
- Develop a plan for the new office space. Come up with a plan for how it will look. When it comes time to move, there will already be a plan for where everything should go.
- Make a checklist. Make a list of everything that needs to go to the new office and necessary moving tasks. This will help keep everyone on track and also ensure there are no misplaced items.
- Tell your customers. Advise your customers of your plans to move. Let them know the new location and contact information as soon as possible. This will prevent any frustration if they need your services, but find out you are down for a move during that time. This will also start directing business to your new location, so everyone will be ready for when that location opens its doors.
Tips for the Move
Once moving time has arrived, things can get hectic and stressful. Moving a business entails checking all the details and moving a lot of very important items. Here are a few moving tips that will help ensure the process goes smoothly:
- Donate any office equipment you no longer need. A move is a great time to clean out the closets. Donate any old office equipment kept in the closets and around the office. This will help minimise your clutter and give you fewer items to move to the new space. You are sure to have a fresh start in your new office without the extra clutter lingering around you. This also saves money. Why should you pay to move items you don't need anymore?
- Start packing early. Don't procrastinate. Try to pack a little bit each day. As you realise you won't need something until after the move, pack it up.
- Mark your boxes. Whether you plan to move everything or plan to hire a moving company, labeling your boxes is important for keeping everything organised. Label them by room or design a number system for each box, so it is clear to everyone exactly where the box goes upon arrival and what it contains.
- Allocate tasks to your employees. Give your employees some boxes, so they can pack up their own work area. This will ensure they take all the items they need and creates less work for you during the moving preparation.
- Hire a moving company. Between customers, employees and the business itself, you have enough to do in a day. A move is a big task and takes up a lot of time, but a moving company can help by being as involved as you would like them to be. They can pack everything and move it for you, or just simply move everything to the new office once you finish packing. This takes the heavy lifting off you and your employees and it also gives you access to a moving truck and other moving equipment you will need. If you are really pressed for time, a professional moving company can even unpack for you.
When the time comes for your next office move, start preparing ahead of time. Preparing beforehand, using the right tools and information and getting the help of a professional moving company can speed up the process and save you the money typically lost during downtime.