Moving Office: A Simple Checklist to Curb Your DowntimePosted on 28 June, 2017 in
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Downtime is the scourge of any business. It means your employees can’t work, you can't take care of your clients and your business is losing money. Like most business owners, you probably want to avoid downtime at all costs. If you have too much of it, your business might have to close for good.
It is impossible to completely avoid downtime when moving offices due to so many moving parts. You can minimise it if you plan ahead and make the necessary arrangements before moving day.
Pack and Move All Non-Essential Items Ahead of Time
There are things currently in your office that you need, but aren’t essential to operations. Move items like files, filing cabinets and break room furniture to the new office a few days before everything else. This helps reduce the clutter of moving, which often feels overwhelming if you have to do it all at once. It also makes it easier to find and setup important things, like printers and computers when moving day arrives.
Schedule Internet and Telephone Services at Your New Office
The biggest cause of downtime is not having Internet or telephone services. Employees can’t make calls or send emails, and this slows business down or even stops it. You don’t want to show up to the new office and not have these services available. Schedule an appointment with your provider to get both Internet and phone service up and running a day or two before you move into the new office.
Check Zoning Laws
Australia’s zoning laws can be confusing. You may need government approval to operate in certain neighbourhoods, depending on your industry. Check the zoning laws of your new location to ensure everything is legal before moving. The local government has the power to fine or shut down your business if it violates zoning regulations.
This may seem like a no brainer, but inform your employees the office will be moving at least a month ahead of time, even if it is a local move. Give them at least 60 to 90 days notice for longer moves. This gives them enough time to prepare. It also gives them with the opportunity to move closer to the new office. These two things are what leads to missed work and downtime.
Notify clients of the upcoming move, even if it does not affect them directly. The moving process contains lots of variables, and you can’t predict if things will go wrong. You don’t want customers to feel confused or in the dark should an unforeseen incident occur that interrupts your business.
Arrange for Off-Site Storage
Like most people, you might find you have too much stuff when you are preparing for the move. As a result, you may have to downsize, especially if you are moving into a smaller space than your current office. Work out arrangements to have unneeded items packed and sent to an off-site storage facility ahead of time instead of shipping everything to the new office. This will ensure stuff destined for storage doesn’t get mixed in with the equipment you want at the new office.
Find a Mover
Hire a company that has experience with commercial moves if you're serious about eliminating downtime. They will move your office outside of business hours. They can even disassemble and reassemble desks and other equipment. Doing this on your own takes up a huge amount of time and energy. Your employees have better things to do than trying to put their desks together.
Moving your office is a challenge you can deal with, as long as you have a plan in place. Follow these steps to avoid or at least reduce your downtime, so you and your team can enjoy a stress free move to your new office.